If you wish to receive information about the processing of your personal data, please contact the Regional Council of Southwest Finland’s registry office, and we will direct your inquiry to the appropriate person.[\/vc_column_text][\/vc_column][vc_column column_padding=”no-extra-padding” column_padding_tablet=”inherit” column_padding_phone=”inherit” column_padding_position=”all” flex_gap_desktop=”10px” column_element_direction_desktop=”default” column_element_spacing=”default” desktop_text_alignment=”default” tablet_text_alignment=”default” phone_text_alignment=”default” background_color_opacity=”1″ background_hover_color_opacity=”1″ column_backdrop_filter=”none” column_shadow=”none” column_border_radius=”none” column_link_target=”_self” column_position=”default” gradient_direction=”left_to_right” overlay_strength=”0.3″ width=”1\/6″ tablet_width_inherit=”default” animation_type=”default” bg_image_animation=”none” border_type=”simple” column_border_width=”none” column_border_style=”solid”][\/vc_column][\/vc_row][vc_row type=”in_container” full_screen_row_position=”middle” column_margin=”default” column_direction=”default” column_direction_tablet=”default” column_direction_phone=”default” scene_position=”center” text_color=”dark” text_align=”left” row_border_radius=”none” row_border_radius_applies=”bg” row_position_desktop=”default” row_position_tablet=”inherit” row_position_phone=”inherit” overflow=”visible” overlay_strength=”0.3″ gradient_direction=”left_to_right” shape_divider_position=”bottom” bg_image_animation=”none”][vc_column column_padding=”no-extra-padding” column_padding_tablet=”inherit” column_padding_phone=”inherit” column_padding_position=”all” flex_gap_desktop=”10px” column_element_direction_desktop=”default” column_element_spacing=”default” desktop_text_alignment=”default” tablet_text_alignment=”default” phone_text_alignment=”default” background_color_opacity=”1″ background_hover_color_opacity=”1″ column_backdrop_filter=”none” column_shadow=”none” column_border_radius=”none” column_link_target=”_self” column_position=”default” gradient_direction=”left_to_right” overlay_strength=”0.3″ width=”5\/6″ tablet_width_inherit=”default” animation_type=”default” bg_image_animation=”none” border_type=”simple” column_border_width=”none” column_border_style=”solid”][toggles style=”minimal”][toggle color=”Default” heading_tag=”default” heading_tag_functionality=”default” title=”Your rights as a data subject”][vc_column_text css=”” text_direction=”default”]\n
As a data subject, you have the right to know whether data concerning you is being processed at the Regional Council of Southwest Finland. We are obligated to provide you with access to your personal data, for example, as copies of your documents. <\/p>\n
Please note that your right is personal and that you will need to authenticate yourself either through an electronic form or in person when making your request. You will receive detailed instructions for making the request from the Regional Council of Southwest Finland’s registry office. <\/p>\n
You have the right to rectify inaccurate and incorrect data concerning you. If you believe that your data needs to be corrected, you may submit a request in free form to the Regional Council of Southwest Finland. In your request, you must specify and justify what information you require to be corrected. Additionally, state what you believe is the correct information and how you request the correction to be made. If we do not accept the request for rectification, we will provide you with a written response explaining why we could not accept your request. <\/p>\n<\/div>\n<\/div>\n<\/div>\n
In certain cases, you have the right to require the Regional Council of Southwest Finland to erase your data from its register. However, this right does not apply when the processing of personal data is based on law or the exercise of public authority. <\/p>\n
You do not have the right to require us to transfer your data from one system to another when the processing of personal data is based on law.<\/p>\n
You have the right to be informed of a data breach when a personal data breach is likely to result in a high risk to your rights and freedoms.<\/p>\n
You have the right to bring the matter before the Data Protection Ombudsman if you believe that the processing of personal data concerning you violates applicable legislation. Follow the Data Protection Ombudsman’s instructions when lodging a complaint. <\/p>\n
In certain cases, you may require that your data not be processed when you contest the accuracy of the data.<\/p>\n
In specific situations, you have the right to object to automated individual decision-making, including profiling. The Regional Council of Southwest Finland does not conduct profiling or automated decision-making. <\/p>\n<\/div>\n<\/div>\n[\/vc_column_text][\/toggle][\/toggles][\/vc_column][vc_column column_padding=”no-extra-padding” column_padding_tablet=”inherit” column_padding_phone=”inherit” column_padding_position=”all” flex_gap_desktop=”10px” column_element_direction_desktop=”default” column_element_spacing=”default” desktop_text_alignment=”default” tablet_text_alignment=”default” phone_text_alignment=”default” background_color_opacity=”1″ background_hover_color_opacity=”1″ column_backdrop_filter=”none” column_shadow=”none” column_border_radius=”none” column_link_target=”_self” column_position=”default” gradient_direction=”left_to_right” overlay_strength=”0.3″ width=”1\/6″ tablet_width_inherit=”default” animation_type=”default” bg_image_animation=”none” border_type=”simple” column_border_width=”none” column_border_style=”solid”][\/vc_column][\/vc_row][vc_row type=”in_container” full_screen_row_position=”middle” column_margin=”default” column_direction=”default” column_direction_tablet=”default” column_direction_phone=”default” scene_position=”center” text_color=”dark” text_align=”left” row_border_radius=”none” row_border_radius_applies=”bg” row_position_desktop=”default” row_position_tablet=”inherit” row_position_phone=”inherit” overflow=”visible” overlay_strength=”0.3″ gradient_direction=”left_to_right” shape_divider_position=”bottom” bg_image_animation=”none”][vc_column column_padding=”no-extra-padding” column_padding_tablet=”inherit” column_padding_phone=”inherit” column_padding_position=”all” flex_gap_desktop=”10px” column_element_direction_desktop=”default” column_element_spacing=”default” desktop_text_alignment=”default” tablet_text_alignment=”default” phone_text_alignment=”default” background_color_opacity=”1″ background_hover_color_opacity=”1″ column_backdrop_filter=”none” column_shadow=”none” column_border_radius=”none” column_link_target=”_self” column_position=”default” gradient_direction=”left_to_right” overlay_strength=”0.3″ width=”5\/6″ tablet_width_inherit=”default” animation_type=”default” bg_image_animation=”none” border_type=”simple” column_border_width=”none” column_border_style=”solid”][vc_column_text css=”” text_direction=”default”]\n
The use of data is based on laws and sometimes also on your consent. We collect only what we need: typically name and contact information, as well as essential information related to services. <\/p>\n[\/vc_column_text][toggles style=”minimal”][toggle color=”Default” heading_tag=”default” heading_tag_functionality=”default” title=”How long do we retain your personal data?”][vc_column_text css=”” text_direction=”default”]We retain your personal data for the period required by various laws. The Regional Council of Southwest Finland defines retention periods in its information management plan and operating instructions. The determination of retention periods is based on, among other things, the National Archives’ decisions on permanently preserved documents and the recommendations of the Information Management Board on document retention periods.[\/vc_column_text][vc_column_text css=”” text_direction=”default”][\/vc_column_text][\/toggle][toggle color=”Default” heading_tag=”default” heading_tag_functionality=”default” title=”Who receives your data? Is data disclosed to third parties? “][vc_column_text css=”” text_direction=”default”]In certain cases, data may be disclosed to third parties, such as various authorities to whom we have a statutory obligation to disclose information.<\/p>\n
We disclose personal data to parties that process data on our behalf and for the Regional Council. These include, for example, system providers and other external service providers that process data within the scope of a contract. In these cases, the Regional Council of Southwest Finland retains the responsibility of the data controller. <\/p>\n
We select as contractual partners only such personal data processors that meet the requirements of the General Data Protection Regulation. Requirements related to data protection are ensured through written agreements. <\/p>\n
We do not use or disclose your data for direct marketing, distance selling, or other direct marketing purposes, nor for market and opinion research.[\/vc_column_text][\/toggle][toggle color=”Default” heading_tag=”default” heading_tag_functionality=”default” title=”How do we protect your personal data?”][vc_column_text css=”” text_direction=”default”]The operations of the Regional Council of Southwest Finland aim to implement the principles of data protection by design and by default. Information security includes technical and administrative measures to protect the data we hold so that data and information systems are kept accessible only to those authorized to use them. The processing of personal data is always related to the performance of work duties and to the extent required by each task. Employees have received data protection training.[\/vc_column_text][\/toggle][\/toggles][\/vc_column][vc_column column_padding=”no-extra-padding” column_padding_tablet=”inherit” column_padding_phone=”inherit” column_padding_position=”all” flex_gap_desktop=”10px” column_element_direction_desktop=”default” column_element_spacing=”default” desktop_text_alignment=”default” tablet_text_alignment=”default” phone_text_alignment=”default” background_color_opacity=”1″ background_hover_color_opacity=”1″ column_backdrop_filter=”none” column_shadow=”none” column_border_radius=”none” column_link_target=”_self” column_position=”default” gradient_direction=”left_to_right” overlay_strength=”0.3″ width=”1\/6″ tablet_width_inherit=”default” animation_type=”default” bg_image_animation=”none” border_type=”simple” column_border_width=”none” column_border_style=”solid”][\/vc_column][\/vc_row][vc_row type=”in_container” full_screen_row_position=”middle” column_margin=”default” column_direction=”default” column_direction_tablet=”default” column_direction_phone=”default” scene_position=”center” text_color=”dark” text_align=”left” row_border_radius=”none” row_border_radius_applies=”bg” row_position_desktop=”default” row_position_tablet=”inherit” row_position_phone=”inherit” overflow=”visible” overlay_strength=”0.3″ gradient_direction=”left_to_right” shape_divider_position=”bottom” bg_image_animation=”none”][vc_column column_padding=”no-extra-padding” column_padding_tablet=”inherit” column_padding_phone=”inherit” column_padding_position=”all” flex_gap_desktop=”10px” column_element_direction_desktop=”default” column_element_spacing=”default” desktop_text_alignment=”default” tablet_text_alignment=”default” phone_text_alignment=”default” background_color_opacity=”1″ background_hover_color_opacity=”1″ column_backdrop_filter=”none” column_shadow=”none” column_border_radius=”none” column_link_target=”_self” column_position=”default” gradient_direction=”left_to_right” overlay_strength=”0.3″ width=”5\/6″ tablet_width_inherit=”default” animation_type=”default” bg_image_animation=”none” border_type=”simple” column_border_width=”none” column_border_style=”solid”][vc_column_text css=”” text_direction=”default”]\n
This section provides more detailed information about personal data related to certain duties of the Regional Council. You may request additional information from the Data Protection Officer about personal data not mentioned here.[\/vc_column_text][\/vc_column][vc_column column_padding=”no-extra-padding” column_padding_tablet=”inherit” column_padding_phone=”inherit” column_padding_position=”all” flex_gap_desktop=”10px” column_element_direction_desktop=”default” column_element_spacing=”default” desktop_text_alignment=”default” tablet_text_alignment=”default” phone_text_alignment=”default” background_color_opacity=”1″ background_hover_color_opacity=”1″ column_backdrop_filter=”none” column_shadow=”none” column_border_radius=”none” column_link_target=”_self” column_position=”default” gradient_direction=”left_to_right” overlay_strength=”0.3″ width=”1\/6″ tablet_width_inherit=”default” animation_type=”default” bg_image_animation=”none” border_type=”simple” column_border_width=”none” column_border_style=”solid”][\/vc_column][\/vc_row][vc_row type=”in_container” full_screen_row_position=”middle” column_margin=”default” column_direction=”default” column_direction_tablet=”default” column_direction_phone=”default” scene_position=”center” bottom_padding=”5%” bottom_padding_tablet=”10%” bottom_padding_phone=”15%” text_color=”dark” text_align=”left” row_border_radius=”none” row_border_radius_applies=”bg” row_position_desktop=”default” row_position_tablet=”inherit” row_position_phone=”inherit” overflow=”visible” overlay_strength=”0.3″ gradient_direction=”left_to_right” shape_divider_position=”bottom” bg_image_animation=”none” gradient_type=”default” shape_type=””][vc_column column_padding=”no-extra-padding” column_padding_tablet=”inherit” column_padding_phone=”inherit” column_padding_position=”all” flex_gap_desktop=”10px” column_element_direction_desktop=”default” column_element_spacing=”default” desktop_text_alignment=”default” tablet_text_alignment=”default” phone_text_alignment=”default” background_color_opacity=”1″ background_hover_color_opacity=”1″ column_backdrop_filter=”none” column_shadow=”none” column_border_radius=”none” column_link_target=”_self” column_position=”default” gradient_direction=”left_to_right” overlay_strength=”0.3″ width=”5\/6″ tablet_width_inherit=”default” animation_type=”default” bg_image_animation=”none” border_type=”simple” column_border_width=”none” column_border_style=”solid”][toggles style=”minimal”][toggle color=”Default” heading_tag=”default” heading_tag_functionality=”default” title=”Case management”][vc_column_text css=”” text_direction=”default”]We need information about pending and resolved matters in our operations. The Information Management Act specifies what information we must have about our documents. The case management system allows us to monitor the processing of matters under preparation. Through case management, we produce information about the progress of matters, processing stages, and decisions. We comply with, among other things, the Information Management Act, the Archives Act, and the Act on the Openness of Government Activities. <\/p>\n
According to the Local Government Act, we must post decisions subject to appeal on our website. The retention periods for documents and their registry information are governed by the information management plan. The retention periods defined therein are based on several laws, the regulations of the National Archives, and the recommendations of the Information Management Board.[\/vc_column_text][\/toggle][toggle color=”Default” heading_tag=”default” heading_tag_functionality=”default” title=”Whistleblowing channel”][vc_column_text css=”” text_direction=”default”]Unethical or unlawful conduct may be reported to the Regional Council’s whistleblowing channel<\/a>. Reports may be submitted to the channel anonymously or by providing one’s name if desired. All reports are handled confidentially, and the reporter cannot be traced. The reporter receives a case number, which must be saved in order to view the response and the progress of the processing. <\/p>\n No identifying information is collected about the reporter. All messages and attachments are encrypted, so it is not possible for any external party to read or view reports submitted to the system. The system automatically removes identifying information from any attachments to the report. The system provider also cannot view messages, determine users’ IP addresses, or store cookies in the reporter’s browser. <\/p>\n Personal data in the system is retained for five years from the archiving of the report. Unnecessary personal data provided by the reporter may be anonymized 30 days after receipt of the report. Personal data is not transferred outside the EU. Read more: Information for whistleblowers<\/a>[\/vc_column_text][\/toggle][toggle color=”Default” heading_tag=”default” heading_tag_functionality=”default” title=”Public procurement”][vc_column_text css=”” text_direction=”default”]Personal data related to procurement includes, for example, personal data provided in tender documents. Data is processed in the public procurement notification channel Hilma and in the Regional Council’s case management system. Data is kept accessible only to those authorized, and the retention of data stored in case management is governed by the definition of retention periods. <\/p>\n Processing is based on the fulfillment of a statutory obligation in procurements under the Public Procurement Act. In small-scale procurements, the basis for processing is public interest (Article 6(1)(e) of the General Data Protection Regulation).[\/vc_column_text][\/toggle][toggle color=”Default” heading_tag=”default” heading_tag_functionality=”default” title=”Kulttuuripankki”][vc_column_text css=”” text_direction=”default”]Professionally operating cultural and arts associations, companies, cooperatives, small working groups, and individual practitioners in the field may register as creators in the Kulttuuripankki online service<\/a>. After approval of registration, the creator’s profile becomes publicly visible in the online service. <\/p>\n